Attendance and Absence


Regular attendance is vitally important and all the research shows that good attendance is linked to good progress and attainment. Parents clearly have a legal responsibility to ensure that their child attends regularly and we aim to support both students and parents.

Initially, your child’s form tutor will speak with your child about attendance below 95% and may contact you at this point. If your child’s attendance falls below 93%, we will write to you expressing more formal concerns and from this point, your child’s attendance will be monitored closely by their form tutor and Head of Year. Should it fall below 90% we may involve Erin Clarke, our school-based social worker, and if appropriate we would then refer to the Local Authority Attendance Service who may decide to take further action.


What should I do when my son/daughter is absent?

Please inform us via the School Gateway app on every day of absence, no later than 10am. If you do not have internet access, please telephone the absence line on 01202 495778 no later than 9am.

If for any reason you have been unable to contact us to explain your child’s absence, then please write a note in the student’s logbook and ask them to show this to their form tutor on their return.

What will we do as a school if your child is absent?

If your child is absent and we have not heard from you then you should receive an automated ‘Unexpected Absence’ message via the School Gateway app or text message. Please do what you can to respond promptly to these messages.


Planned Absence

In view of the above, absences will only be authorised in exceptional circumstances. All other requests (including all holiday requests) are likely to be refused and any absence marked as unauthorised. Please notify us in advance of planned absence by writing to your child’s Head of Year. If you know in advance that your child needs to be absent (e.g. for a medical or dental appointment) then please do let us know via the School Gateway app or absence line.

Lateness

Good punctuality is important in all walks of life and we expect all students to arrive by 8.40am every morning for either registration or assembly, ready for a prompt start. If a student arrives at school after registration for any reason, then they must report to Reception, explain the reason for the lateness and sign in. This will be recorded on a page in the logbook for our records. Frequent lateness is viewed with the same seriousness as poor attendance and students will receive detentions for frequent lateness.

Leaving Early

If a student needs to leave the school during the day, for whatever reason, then they must sign out at Reception. Students will only be able to do this if a note has been put in their logbook by the parent. Under no circumstances should your child contact you directly during the school day; this must always be done via a member of staff (Year Office or Medical Room).

Illness

If a student is feeling ill during the school day, they should ask permission to visit the medical room, where one of our medical team will see them and decide the best course of action.